Daily Records of work completed, manpower level, safety issues, and potential delay issues or events is critical. The DCR is a management tool for monitoring Work in Place, projecting manpower levels, and recording the daily impacts to the project. The information from the DCR is used to complete a RACS.
This is an extremely valuable tool when discussing manpower shortages and resolving disputes with subcontractors. It can also be useful in substantiating to an owner delay claims for weather.
Creating a DCR means inputting the description of work completed, manpower, and equipment usage.
The purpose of this procedure is to provide direction on completing the Daily Construction Report to ensure accurate documentation of the following key information pertaining to the Project:
- Daily weather conditions
- Manpower count for all construction trades
- Description of daily work completed and construction progress
- Major material deliveries
- Site inspections and visits
- Daily Incident Reports and Delays
- Utilized to communicate daily activity from field operations to the main office and, if by contract or request, to the Owner and/or Architect.
- Used to monitor and record field progress. Used as a record document to track total manpower on site each day, description of the work completed, and other key information.
- Manpower totals from the DCR’s are used to create actual manpower counts for input into the RACS. (Resource Allocation Control System). Accurate and timely updates of DCR information are critical.
- To be completed by the Project Superintendent or may be assigned by the Project Superintendent to the Assistant Superintendents/Field Engineers.
- Project Superintendent to distribute on an as needed basis to the main office in project mail, or keep DCR information current in ProLog to allow Project Executive to check on current manpower from remote location.
Subcontractor Daily Construction Report
- The Subcontractors’ Daily Construction Report is utilized to obtain information from subcontractors for manpower and description of work performed in order to complete the DCR subcontractor section.
- Blank forms will be distributed by the Superintendent to the subcontractors at the beginning of the project and are to be submitted by them to our field office by 10:00 A.M. the day following the date of the report.
- The accuracy of the subcontractor’s report to be verified.
- The subcontractor is to include additional information such as quantities installed. (i.e. number of pilings driven on the day of the report and also number of piles driven to date). The location of the work being installed is also to be included.
DCR Daily Details
- Weather – If you are working on a job affected by weather indicate sunny, partly cloudy, cloudy, rain, snow, etc. Also, indicate temperature readings (high and low). This is done in the DCR Daily Details Tab. You can update the Time and Temperature at three (3) intervals during the day. You can also track the Weather Conditions and amount of Rain in this Tab.
- As climatic conditions may have adverse affects on construction, weather conditions during the course of the day should be documented accurately.
- Any extreme weather or poor site conditions, building damage, etc. should also be noted as an Incident Report.
- General Notes – You can keep track of any meetings held, inspections made on site, tests completed, milestones achieved, or any other pertinent daily information by adding notes in the General Notes field.
- Visitors – List the visitors that are not part of normal general contractor or Subcontractors’ work forces (i.e., OSHA, building inspectors, Owner, Architects/Engineers and general contractor management).
Daily Construction Report
- general contractor Staff – You can track both general contractor Staff and general contractor Self Perform Work. general contractor Staff only requires entry of manpower quantity, trade and classification information. See Standard Procedures for Self Performed Work in this Section for detailed information.
- general contractor Self-Performed Work – See Section Below for Reporting Procedures. Business Unit policies may vary on tracking systems for self-performed work.
- Subcontractors – Indicate Subcontractor name. Subcontractors should be limited to those subcontractors with whom we have issued contracts. Input the Daily Work Description, Manpower/Labor, Trade, Classification, and Quantity for each subcontractor. Second-Tier subcontractors should be included only as part of the primary subcontractor’s daily count.
- Crew – a typical crew composition can be set up for each subcontractor by using the Crew field. If this is not important simply use “N/A”.
- Work Description – Include a brief description of the type of work completed, areas worked, any milestones achieved or other scheduling issued in and the work performed by each trade.
- Trade – You need to include the Trade for each subcontractor (e.g. drywall, paint, HVAC, electrical, etc.). There may be more than one trade for each subcontractor.
- Classification – Select a Classification for each Trade listed. This can also be selected from the drop down list. (F = Foreman, J = Journeyman & A = Apprentice). Indicate the total number of each for each trade.
- Quantity – Track the total manpower for each trade and each classification.
- Equipment – Note the major equipment used on site that day in completion of the work for each subcontractor. This should be limited to large equipment (Cranes, Lifts, Scaffold) that is directly related to production work.